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Director for Curriculum Management, Office of Medical Education - Georgetown University's School of Medicine
The School of Medicine's (SOM) Office of Medical Education (OME) is the central office responsible for implementing a rigorous four-year program leading to the medical degree of its graduates. The OME ensures consistency, standards of excellence, continuous improvement and coordination with the SOM's key partner, MedStar Health, in the training of its students.
The Director for Curriculum Management is responsible for day-to-day operational continuity of the four-year medical education program. This position manages the workflow associated with supporting the pre-clinical and clinical curriculum by supervising seven educational coordinators, collaborating with faculty, local partners, and University support services. The Director is expected to enhance the quality of medical educational through critical thinking, application, and leadership using available institutional resources and prioritizing appropriate activities and methods. Working directly with the senior associate dean of curriculum and in collaboration with the academic deans, this role works closely to monitor performance and implement quality improvement strategies contributing to the School of Medicine's mission.
The Director reports to the Senior Associate Dean of curriculum, and has duties including, but not limited to:
Manages the operational aspects of the medical school curricular program :
Pre-clinical program implementation requires coordination with basic science faculty and the allocation of administrative support by educational coordinators; Director ensures adequate office of medical education staffing coverage across the foundational phase for the execution of classroom-based learning activities, including the procurement and availability of auxiliary services such as temporary worker employment, A/V and University-systems services;
Manages complementary curricular activities and ensures administrative support for Journeys I, Journeys II, Walk a Mile Programming, NBME Shelf Examinations (pre-clinical), intersessions, phlebotomy training, Bootcamps I-III;
Directly manages and ensures the most current information within the OME curriculum database; works with faculty to access and utilize the database;
Directly supports the Committee on Medical Education committee and ensures administrative support for its' subcommittee meetings;
Clinical education programmatic support requires substantial scheduling utilizing a lottery system and coordination with clinical departments; the Director oversees the equitable and transparent distribution of the clinical student body (approximately 400 students) across the clinical training learning environment and monitors evolving student census and site availability for students to meet graduation requirements; ensures clinical faculty and students have the needed resources - systems access, schedules, etc. - to meet curricular objectives;
Oversees the smooth implementation of the Visiting Student Learning Opportunities Program for GUSOM students as well as outside students to include annual configuration and information sharing with the rising fourth-year student body;
Drafts academic calendars for non-Foundational Phase curricular components; disseminates academic year calendar dates with other SOM offices and MedStar colleagues; ensures academic calendars are streamlined with the Office of the Registrar and Office of Financial Aid;
Manages curricular Canvas sites ensuring information is up-to-date and students are directed to the appropriate resources throughout the four-year program;
Serves as an additional resource for students seeking academic and non-academic support to include, but is not limited to, scheduling guidance and planning for residency applications in conjunction with clinical advisors;
Tracks the longitudinal performance of students who demonstrate academic weaknesses in the pre-clinical and clinical training environments to be shared with the Senior Associate Dean of Curriculum and Senior Associate Dean of Students;
Monitors off-cycle students, in collaboration with the Office of Student Affairs, to ensure all curricular requirements are met according to plans as outlined by the Committee on Students and/or Dean of Students;
Supports the senior associate dean of curriculum and director of the office of medical education in the development and formatting of an annual budget, annual strategic/operational plan and annual office of medical education report.
Throughout the four-year program, the Director ensures that operational procedures contribute to the mission of the school and helps to ensure compliance with all SOM policies and procedures. Along with the other office of medical education deans, the position works to enhance curriculum by strategizing with faculty to maintain accreditation status, and deliver new and innovative curricular activities in the evolving context of the health care system and higher education environments.
Serves as supervisor of the (7) educational program coordinators (EPC) and w ork study students who maintain primary responsibility for managing, coordinating and executing the administrative functions related to the medical school program. Supervision includes but is not limited to:
Recruitment, training, and on-going development of full-time and part-time (work study students) employees;
Serves as a liaison between the EPC team and faculty;
Monitors workflow among coordinator team to ensure curricular support is equitably distributed and team is cross-trained, as appropriate.
The Director will assume responsibility for knowledge management in which he/she will be held accountable to know the breadth of the educational program. By leveraging knowledge across the four years, the Director will contribute to multiple oversight committees (Committee of Medical Education and it's standing subcommittees) and contribute to the discussion for quality improvement as it relates to problem-solving, administration, and systems improvements. To that end, the Director will be responsible for the collection, review and maintenance of GUSOM's curricular management system.
The Director will assume a role in the SOM's on-going accreditation needs in data collection, analysis and review of findings to the academic deans. He/she will be responsible for maintaining relevant resources on a continual basis and work closely with the Director of Continuous Quality Improvement to document changes in program execution.
The Director is also responsible for the maintenance of the AAMC Curriculum Inventory program, an AAMC Web-based tool that serves as a national database for medical school curricula; Serves as the NBME Executive Chief Proctor and expected to monitor all NBME exam registration hosted at GUSOM and ensure the security of exam administration; Attends national/external meetings to remain current with educational trend and keep abreast of accreditation strategies.
Bachelor's degree required; master's degree in education or health related field preferred
Five (5) years' experience in an office interfacing with high-level decision makers
Two (2) years' experience in academic environment
Deep knowledge of program management best practices
Strong analytical, administrative, managerial, and leadership skills
Exceptional written and verbal communication
Exceptional program planning, organizational, administrative, leadership, and management skills are required
Strong investigative, analytical and problem-solving skills are required.
Relevant experience in administering a comprehensive set of policies and regulations, with demonstrated ability to explain, interpret and apply rules and policies in a rational, objective and consistent manner
Ability to communicate effectively with a wide range of individuals and groups within and outside of the University, sometimes in difficult circumstances, regarding highly sensitive and confidential matters.
Understanding of undergraduate and graduate medical education preferred
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Internal Number: JR08664
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